**Additional Information** **Job Number** 25061407 **Job Category** Administrative **Location** Europe Office - London, Barnard's Inn 86 Fetter Lane, London, London, United Kingdom, EC4A 1ENVIEW ON MAP (https://www.google.com/maps?q=Europe%20Office%20-%20London%2C%20Barnard%27s%20Inn%2086%20Fetter%20Lane%2C%20London%2C%20London%2C%20United%20Kingdom%2C%20EC4A%201EN) **Schedule** Full Time **Located Remotely?** N **Position Type** Non-Management **Position Summary** This position will provide team, administrative and personal support to the Senior Director, Sales Operations EMEA, and direct reports. The job profile includes a combination of administration, as well as sales operations and management support, **Scope** Responsible for supporting the Senior Director Sales Operations EMEA (and team members) across the following areas: + Administration + Travel bookings + Diary management and scheduling + Expense reports + Purchase orders & invoicing for B2B marketing efforts + Manages the administration relating to the Sales & Distribution B2B budgets + Preparation of internal and external presentations + Scheduling and hosting of internal and external webinars for extended team + Supporting tasks related to the Reservation Sales discipline (coordination of training, shop call program & incentive plans) + Reporting support for National Sales teams + Coordinates the attendance report and associated processes for the Dubai-based team members, including Area Team + Manage the team holiday allowance and tracking + Manage the extended team recognition program via Brilliant and other platforms + Project lead for Sales Intensity scheduling: Global Customer Appreciation Week/Sales Intensity efforts **Expected Contribution** Managing Work, Projects, and Policies + Coordinate and implement work and projects as assigned. + Prepare, compose and modify documents, including correspondence, emails, reports, drafts and presentations. + Schedule and coordinate webinars, meetings and appointments; book meeting rooms in-house and out of office; prepare meeting agendas. + Arrange conference calls/venues and collaterals, prepare presentation materials, including brand presentations and notes. + Prepare attendance sheets, travel updates and ensure timely submission. + Project tracking and follow up, create reports, presentations and updates. + Handle departmental invoicing and contracting and follow processes established with other departments. + Update, collate and distribute all relevant department paperwork and reports. + Maintain departmental Marriott Global Source pages by publishing and reviewing content. + Ensure security of work environment and maintain confidentiality of proprietary information; comply with relevant local and international laws. + Follow company and department policies and procedures. Supporting Tasks + Work with team to put sustainable work processes and systems in place that support the execution of the strategy. + Maintain complete and up-to-date information to ensure accurate reporting. + Update and maintain distribution lists. + Order and maintain office supplies and sundries, such as business cards etc. + Handle travel arrangements for the members of the team; including air bookings, hotel bookings, visa applications and renewals etc as required. + Prepare and process expense reports for the team and ensure timely submission, as well as monitor total expenses as required. + Processes incoming and outgoing mail and couriers efficiently. Additional Responsibilities + Attend, organize and participate in all relevant meetings. + Answer, screen and transfer inbound phone calls. + Promote awareness of brand image internally/externally and represent team professionally in all interactions. + Work hand-in-hand with coordinators across other departments. + Liaise with the team on brand, area- and project related assignments, track progress. + Inform, update, and provide information by telephone, in written form, e-mail, or in person in a timely manner. + Excellent prioritizing and follow-up skills and attention to detail. + Present ideas, expectations, and information in a concise manner. + Use problem-solving methodology for decision-making and follow up. + Demonstrate good information gathering and information monitoring skills. + Maintain positive working relations with internal customers and department managers. + Manage time effectively and conduct activities in an organized manner. + Perform other reasonable duties as assigned by manager. + Responsible for updating the following: attendance sheet, distribution lists, Marriott Global Source page, monthly highlights, webinars, purchase orders and invoices, supplier overview, etc. Other + Performs other related tasks as assigned by management + Complies with Marriott Regional Office policies and procedures **Candidate Profile** + Good presentation and communication skills. + Strong team player and ability to foster relationships and collaborate across disciplines. + Intermediate Computer Skills - Uses computer hardware and software proficiently. + Oral Comprehension – Actively listens to and understands information and ideas presented verbally. + Reading Comprehension – Understands written content in work related documents. + Writing – Communicates effectively in writing as appropriate for the needs of the audience. **Skills** + High-school diploma required; undergraduate degree or diploma preferred. + Minimum 2 years of related work experience. + Excellent software skills (MS Outlook, Skype for Business, Word, Excel, PowerPoint and other relevant office automation tools). + Excellent communication and time management skills. _Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._ Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. **Be** where you can do your best work,​ **begin** your purpose, **belong** to an amazing global​ team, and **become** the best version of you.