Project Coordinator

Location: Warsaw, hybrid work (at least 3 days from the office per week)

Project Coordinator supports the project teams, project manager and the leads to manage resources and information and assist with organizing, scheduling and planning meetings and project activities. This includes maintaining projects for efficiency for both self and others. May control small sub-projects under general guidance.

This role involves monitoring project plan, timelines, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. In some projects it may include additional responsibilities and require expertise in a specific area.  Project Coordinator coordinates projects with the goal of getting them well-organizes on time and within budget, maintains the schedule and risks of the project. Ensures reporting documentation is updated and escalates deadlines and outstanding actions. S/he will be expected to prepare and present regular progress updates to appropriate management channels, ensuring the organizational goals are achieved while upholding standards and best practices.

Typical Accountabilities:

Coordination including creation, planning, leading and maintaining projects for efficiency for both self and othersCoordination of small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and changing plans as necessaryCoordination the schedule, issues and budget of the project, and reporting on the current status and progress of the project to the team and other stakeholdersCoordinate preparation of internal and external documentation including plans and reports,  through gathering, analysing and summarizing data and information from the project team, and follow-up on discrepanciesEnsures that all parts of an assigned project are processed, organized, and progressing according to predetermined timelines and assesses the risks to mitigate themDevelops and maintains a detailed project schedule which includes administrative tasks assigning tasks and controlling schedules and all sites involved in the projectCo-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical natureEnsures coordination of the different business areas involved on a project and ensures that deadlines are met and the risks are mitigatedReconciles figures or information from various sources, ensuring completeness and accuracyResponsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedulesCoordinating meetings and overseeing other members of the project teamPrepares and/or edits meeting agendas, minutes, presentations and tablesPrioritises workload, and that of others as appropriate, to achieve personal and work unit targetsTracks project changes and produces updated project based schedules as agreed with the project leadSupports the preparation of a budget and forecast reports to ensure projects align with initial cost specificationsCompiles summary documents and distributes to the project team as requiredEnsuring projects adhere to frameworks and all documentation is maintained appropriately for each project

Education, Qualifications, Skills and Experience:

Essential:

Goal oriented with excellent time management and organizational skillsExcellent interpersonal and communication skills as demonstrated by the ability to work effectively with the team, with others at all levels of the organization and externallyExcellent in planning certain parts of the project, monitoring its progress and keeping the timelines,Demonstrated ability to work successfully in a team environmentPrior Administrative experience and managementAbility to follow processes and take ownershipSpecialist knowledge in relation to business support activities in the relevant areaCan create and maintain projects for efficiency for both self and othersDemonstrated abilities to take the initiative to respond to rapidly changing prioritiesDemonstrates a can-do approach and willingness to learn new skillsAbility to work on tight deadlines

Desirable:

Relevant vocational qualifications or equivalent experienceHands-on experience with managing clients and teamsTeam management skillsProfessional qualificationProven success in a corporate setting, working with all levels of management

Date Posted

06-May-2025

Closing Date

16-May-2025

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.