Become an integral part of the Real Estate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Real Estate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives’ time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects.

Job Responsibilities:

Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all timesProvide general team support such as time keeping, training tracking, and assist in ad hoc projects as neededMaintain confidential data, enforce internal controls, and comply with policies and proceduresSupport Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecardsMandated five days in office required

Required qualifications, capabilities and skills:

Strong organizational skills and ability to work independently in a demanding, changing and fast paced environmentEffective travel planning skills and knowledgeSelf-motivated, personal leadership, ability to be discrete, highly collaborative and team orientedEffective interpersonal skills and excellent communication - confident, organized, and clearFluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologiesProject and event management experience Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.3+ years of administrative support experience with background in a client facing sales and financial services environmentStrong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skillsCollaborate effectively with colleagues and team members, assisting with projects and tasks as needed

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.