Become an integral part of the Jaguar Land Rover Financial Group and Private Label Captive Finance teams where you will have the opportunity to work in a fast-paced organization and each day will be unique. This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant within the Chase Auto Private Label Captive Finance team, you will be directly assisting the General Manager of JLR. Your role will involve working harmoniously within a team setting, representing the manager and team with utmost professionalism, and ensuring impeccable work output. Regular interactions with executives from Jaguar Land Rover and JLR retailers, as well as executive-level internal clients across various business lines, will be a part of your daily routine. You will be expected to adapt procedures, processes, and techniques to align with and accomplish the team's objectives and goals.

Job responsibilities

Maintain complex and detailed calendars for the General Manager and senior JLR team leadersManage the coordination and logistics of both internal and external meetingsArrange and coordinate complicated domestic and occasionally international travelProcess invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelinesAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessProduce high quality emails and messages to individuals at all levels of the organizationMaintain department documents, including current organizational charts and Executive BiosHandle regular activities without prompting, and advise in advance with issues or delaysAssist in the editing and formatting of spreadsheets and presentations, ensuring accuracy and professionalismCollaborate with internal teams and external vendors to manage the procurement of JLR branded items, ensuring timely distribution to the team while maintaining brand standards and quality 

Required qualifications, capabilities, and skills 

Experience supporting executives at the Managing Director (or equivalent) levelAt least five years of administrative experienceAdvanced ability to organizeDiscretion and good judgment in confidential situations, and proven experience interacting with senior managementStrong interpersonal, written, and oral communication skillsStrong proficiency in Microsoft OfficeExcellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

College degree is a plus