Showcase your executive administration and communication skills, as well as your judgment and flexibility while delivering high-quality work in this role.

The Diversity, Opportunity, and Inclusion (DOI) team offers the opportunity to work in a fast-paced and evolving organization. This role will support the heads of two Centers of Excellence within DEI: Office of Asian & Pacific Islander Affairs and Office of Black Affairs. These teams are collaborative and results-oriented, and need an  Executive Assistant who brings a focus on attention to detail and quality.

As an Executive Assistant on this team, you will need to work well in a team environment, be able to represent the managers and groups with professional courtesy and acumen, and deliver high-quality work. Your daily routine includes interaction with various executive-level internal clients across the lines of businesses, team members, and external partners. You will need to learn and use procedures, processes and techniques to complete assignments in line with the team’s activities and goals.

Job responsibilities

Maintain complex and detailed calendars Manage the coordination and logistics of both internal and external meetingsScreen incoming calls and determine the level of priority, while using caution in dispensing informationArrange and coordinate complicated domestic and international travel and Process invoices and Travel and expense claims for team membersOrganize aspects of internal and external events, including catering and transportationAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessProduce high quality emails and messages to individuals at all levels of the organizationMaintain department documents, including current organizational charts, Executive Bio’s, team lists and email distribution listsAssist in editing spreadsheets and presentations, including printing and binding, for meetings Maintain team-branded merchandise and storage in officeHandle technology-related tasks including shared mailboxes, managers’ calendars, and team certifications for tech access

Required qualifications, capabilities, and skills 

At least five years of administrative experienceAdvanced ability to organize work, and proactively and independently manage activitiesDiscretion and good judgment in confidential situations, and proven experience interacting with senior managementStrong interpersonal, written, and oral communication skillsStrong proficiency in Microsoft OfficeExcellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level or equivalentCollege degree is a plus

Note: This role requires five days in the office (Mon-Fri)