The Opportunity:

Highly skilled in Google Suite and able to manage gCal scheduling of department, team, and ad hoc meetings with both internal and external stakeholders (onsite, offsite, live or virtual)

Proficient in all available tech meeting platforms, including in-room technology, video conferences, Google Meets, Zoom, and global webcasts

Schedule and support external candidate interviews 

Lead the coordination and execution of small Internal/within department meetings of 3-6 people and internal standing meetings, small team off-sites (1 day with no sleeping rooms and no activities), and on-sites, including sprints and face-to-face team meetings

Support the planning and execution of department-wide staff meetings (e.g., Town Halls, department meetings, etc), meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, etc. 

Support to ensure attendees are prepared to participate in meetings, including AV connection, gMeets, Zoom info, etc.

Send communications on behalf of someone (note: complexity depends upon the person requesting)

Manage communications for day-to-day team operations, including changes in policies, processes, department reminders (e.g., handling of gifts, etc.), team agreements

Plan and coordinate team huddles and small team events (community-driven, informal)

Ensure that employees are recognized for milestones (anniversaries, weddings, birthdays, etc.) based on department guidelines and company policies

Serve as the internal and external face/liaison between the team and Genentech, acting appropriately and professionally

Possess a general knowledge of available Genentech IT systems, such as cSuite, virtual conference tools, etc

Submit facilities, IT, and Site Service requests

Manage purchase orders, invoices, payment tracking, and vendor maintenance

Facilitate new hire onboarding, executing the first 30 days checklist in addition to ensuring technology is available and functional for the new hire

Manage distribution lists, print services, office supply process and shipping/receiving

Who you are:

An average of 3-5 years related administrative, operations, or project support experience (experience gained in the pharmaceutical/biotechnology industry is preferred).

Ability to handle routine and impromptu assignments with minimal supervision.

Collaborative, supports team development, seeks all relevant or useful information for the team, willing to contribute and assist others in the department as needs arise.

Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information.

Demonstrates accuracy and attention to detail of own and others' work.

Confidently operating within a well-defined job scope and a shared decision-making process.

In-depth knowledge of Microsoft Office (PowerPoint, Excel, and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM).

Familiarity with the Genentech organization is preferred.

High school diploma and equivalent industry experience preferred.

Relocation benefits are not available for this job posting.

Benefits

Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.